Notice: JavaScript is not enabled. Please Enable JavaScript so Functions Can work correctly.

WCCUSD Board Watch

WCCUSD June 10, 2015 Agenda & Links

| | No comments yet
Recent Contra Costa Times article:West Contra Costa residents demand trustee’s recusal from audit discussions: http://www.contracostatimes.com/richmond/ci_28277120/west-contra-costa-residents-demand-trustees-recusal-from
Whistleblower Documents for 2014 Performance audit & more:  https://app.box.com/wccusdwhistleblower
Link to 105 questions from the CBOC:  http://www.wccusd.net/Page/435

• Previous videos of the WCCUSD school board meetings are posted here: http://richmond.granicus.com/ViewPublisher.php?view_id=15

West Contra Costa Unified School District Board of Education
Meeting Agenda       June 10, 2015
Location: LOVONYA DEJEAN MIDDLE SCHOOL 3400 MACDONALD AVENUE, RICHMOND, CA 94805
Time: The Board of Education’s Open Session meeting will begin at 6:30 PM.
B. OPENING PROCEDURES

B.1 Pledge of Allegiance
B.2 Welcome and Meeting Procedures
B.3 Roll Call
B.4 Report/Ratification of Closed Session
* B.5 Agenda Review and Adoption
(Public Comment)
* B.6 Minutes: May 20, 2015

* B.7 Request to Address the Board – Robert Studdiford – Mr. Studdiford will address the Board regarding concerns about charter schools and impact on the budget.
* B.8 WCCUSD Public Comment
C. BUSINESS ITEMS
CONSENT ITEMS (Routine Matters)
Consent Calendar Items designated by “CI” are considered routine and will be enacted, approved and adopted by one motion, unless a request for removal, discussion or explanation is received from any Board member or member of the public in attendance. Items the Board pulls for discussion or explanation will be addressed following Section E.

*CI C.1 Acceptance of Donations
Comment: The District has received donations as summarized, dated June 10, 2015. Staff recommends acceptance of these donations.
Recommendation: Recommend Approval
Fiscal Impact: As noted per donations summary
*CI C.2 Summary of Payroll and Vendor Warrant Reports

Comment: The summaries of Payroll and Vendor Warrants issued during the month of May 2015 are provided.
    Total of payroll warrants (May 2015): $ 10,641,234
    Total of vendor warrants (May 2015): $ 31,163,642
Recommendation: Recommend approval of the payroll and vendor warrant reports
Fiscal Impact: As noted

Comment: Permission is requested of the Board of Education to approve the corrected contract as detailed, dated June 10, 2015.
Recommendation: Recommend Approval
Fiscal Impact: As noted per contracts summary
*CI C.4 Notice of Completions: Bid 1151201-05 Dover Elementary School Parking Improvements & Site Work, and Bid 6691396-00 Information Technology Center
Comment: Substantial completion notices have been received for: Bid 1151201-05, Bid 6691396-00.
Major construction projects are subject to acceptance by the governing board before a Notice of Completion can be processed, and final payment of the contract made. (BP 7470)
Staff recommends acceptance of the work completed by the following contractors:
    EVRA Construction, Bid 1151201-05 Dover Elementary School Parking Improvements & Site Work.
    JUV, Inc., Bid 6691396-00 Information Technology Center.
Recommendation: Recommend approval of these notices of completion
Fiscal Impact: None
*CI C.5 Routine Personnel Changes – Certificated
Comment: Routine personnel changes include actions to hire, promote, or terminate certificated employees in accordance with appropriate laws, established policies and procedures.
Recommendation: Ratify and Approve Certificated Personnel Changes
Fiscal Impact: None
*CI C.6 Routine Personnel Changes- Classified
Comment: Routine personnel changes include actions to hire, promote, or terminate classified employees in accordance with appropriate laws, established policies and procedures.
Recommendation: Ratify and Approve Classified Personnel Changes
Fiscal Impact: None
*CI C.7 Dismissal/Suspension/Disciplinary Action – Revised Board Policy 4118 – Personnel
Comment: The Human Resources Department worked to revise Board Policy 4118-Personnel to reflect the new law (AB215) which allows notice of the Board’s intent to suspend or dismiss an employee to be given to the employee at any time of the year and addresses notification of an employee charged with egregious misconduct. This policy upgrade is recommended by the California School Board Association.
Recommendation: That the Board approve the modifications to Board Policy 4118
Fiscal Impact: None
*CI C.8 Community Advisory Committee (CAC) for Special Education
Comment: The Community Advisory Committee (CAC) for Special Education is a state mandated parent/community advisory group. The members are composed of special education parents, members of the community, teachers and other staff members who are interested in participating. The CAC advises the special education department and reviews the Special Education Local Plan. The CAC By-Laws stipulate that “The CAC shall submit names of nominees to the Superintendent for approval. Formal appointment shall be made by the School Board” (CAC By-Laws, June 2014). The nominees listed on the attachment are to serve as members of the CAC Membership for 2015-17. Also included, are the current members who are serving from 2014-16.
Recommendation: Recommend Approval.
Fiscal Impact:
None
*CI C.9 Special Education Local Plan Board Policies
Comment: Each Special Education Local Plan Area (SELPA) is required to adopt a Local Plan as its basis for operation and administration of special education programs. …
The following Board policies were updated to mirror the current California School Board Associations (CSBA) periodic updates and the required assurances under the SELPA’s Local Plan: 5141.21 Administering Medication and Monitoring Health Conditions
6159.4 Behavior Interventions for Special Education Students
Recommendation: Recommend Approval
Fiscal Impact: None
*CI C.10 Junior Achievement Company of the Year National Competition in Washington D.C.
Comment: Students competed in the Northern California Junior Achievement Company of the Year regional competition and won in 2 out of 4 categories (they came in second in the other two). Students completed a business plan, multi media business presentation, professional product commercial, service learning work and started and ran their own company, Herban Movement, under the Junior Achievement umbrella. The students earned the right to represent the Northern California Territory at the Junior Achievement Company of the Year National Competition in Washington D.C.
Recommendation: Recommend Approval
Fiscal Impact: $3,500 for airfare will be funded by Linked Learning. All other expenses are being paid by Junior Achievement.
*CI C.11 Award of Contract: Sylvester Greenwood Academy / LPS Technology Equipment (“Project”)
Comment: The District engaged in a public bid process. Bids were opened on April 2, 2015. Seven companies submitted a bid: CBX Technologies $344,072.15, DecoTech $375,964.51, OnTarget $397,350.64, AEKO Consulting $397,852.25, Development Group Inc. $400,852.03, PTI Solutions $452,003.02, CDWG $714,850.07. The apparent lowest responsive, responsible bidder was CBX Technologies.    On May 6, 2015, the Board approved Award of Contract to CBX Technologies. Thereafter, however, CBX Technologies withdrew their bid. In order to save considerable time and money that would otherwise be required to re-bid the Project, the District would like award the Project to the next lowest responsive, responsible bidder DecoTech. In order to issue the Notice of Award, the Board must rescind the Award of Contract to CBX Technologies and approve the Award of Contract to DecoTech.
Recommendation: Rescind previous Award of Contract to CBX Technologies and award the Project to the next lowest responsive, responsible bidder: DecoTech.
Fiscal Impact: $375,964.51. Funded from Bond Fund.
*CI C.12 Ratification and Approval of Engineering Services ContractsSee page 67-70  of packet
Comment: Contracts have been initiated by staff using previously qualified consulting, engineering, architectural, or landscape architectural firms to assist in completion of the referenced projects. Many of the firms are already under contract and the staff-initiated work may be an extension of the firm’s existing contract with the District. Public contracting laws have been followed in initially qualifying and selecting these professionals.
Recommendation: Ratify and approve contracts
Fiscal Impact: Total for this action: $1,263,053.  Funding sources are Bond Fund and Fund 40.
*CI C.13 Ratification of Negotiated Change Orders
Comment: Staff is seeking ratification of Change Orders on the following current District construction projects: Kennedy HS Digital Fab Lab; Pinole Valley HS Ph3 Hillside Stabilization; El Cerrito HS Ph5 Stadium; De Anza HS Linked Learning Building; Kennedy HS Richmond Swim Center; Coronado ES New School; Korematsu MS New Building; Sylvester Greenwood Academy & LPS; Downer ES New Playfield; Nystrom ES Ph3B Renovate Classroom. Change Orders are fully executed by the District upon signature by the Superintendent’s designee. Board ratification is the final step required under state law in order to complete payment and contract adjustment.
     In accordance with Public Contract Code 20118.4, the Board, by ratifying these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.
Recommendation: Ratify negotiated Change Orders as noted
Fiscal Impact: Total ratification by this action: $990,130.21
*CI C.14 Crespi Middle School Hot Water Boiler Replacement Rejection of Bid and Authorization for Staff to Rebid the Project
Comment: The scope of work for this project includes demolition and removal of two hot water heating boilers and installation of three District- furnished hot water heating boilers at the Crespi Middle School Site (“Project”). SJ Engineers prepared the Project plans and specifications.
During the planning and design process the Project was estimated to be within the informal bidding thresholds established by California Uniform Public Construction Cost Accounting Act (CUPCCAA) as approved by the Board in Resolution #90-0809, dated May 20, 2009. Accordingly, staff solicited bids utilizing the CUPCCAA informal bidding process.  Bids were opened on May 27, 2015. Only one bid was submitted from Bay City Boiler and Engineering Company, Inc., (“Bay City Boiler”) in the amount of $375,510 (“Bid”). The Total Bid Price included amounts for the base bid ($286,000), unit pricing ($20,000) and alternates ($69,510).
After reviewing the Bid, the District determined the Bid exceeded the threshold allowed under CUPCCAA for the informal bidding process. The bid must be rejected and the District must use the formal bid procedures set forth in the Public Contract Code to re-bid the Project.
Recommendation: Reject the Bid and authorize District staff to rebid Project formally.
Fiscal Impact: Not known at this time. Funded from Deferred Maintenance.
*CI C.15 Dover Elementary School Synthetic Field Project Award of Contract
Comment: HY Architects prepared plans and specifications for the project. Scope of work includes: replacement of existing grass play field with synthetic turf play field system and associated drainage for synthetic turf system. Scope also includes landscape and irrigation and associated site work and grading.
The District conducted a public bid process for the project. Bids were opened on May 26, 2015. Three.
$555,107 (non-responsive), O.C. Jones & Sons, Inc. $687,500 (non-responsive). Total bid is the sum of the base bid and unit pricing. The apparent lowest responsive responsible bidder is Granite Rock Company.
Determining the award is based on two components; the base bid and unit cost multiplied by quantities to be determined in the field. This benefits the District by locking in unit pricing to be used in negotiating future change orders. The contract award is only associated with the base bid: Granite Rock Company $480,857, Bay Cities Paving & Grading $497,175 (non-responsive), O.C. Jones & Sons, Inc. $617,000 (non-responsive).
Recommendation: Award the project to the lowest responsive responsible bidder: Granite Rock Company.
Fiscal Impact: $480,857. Funded from Bond Fund.
*CI C.16 Lupine Hills Elementary School Exterior Painting Award of Contract
Comment: HMC Architects has prepared plans and specifications for the project. Scope of work includes: exterior painting of existing buildings. Scope also includes selective demolition and surfaces preparation, including associated exterior repairs of cracks and other patching, surface sanding or roughing, and protective wrapping of mechanical and/or electrical elements work as indicated in the Drawings and Specifications.
The District conducted a public bid process for the project. Bids were opened on June 2, 2015. Seven contractors submitted a bid: Diamond Painting Company KK $93,000, Seven Island Painting, Inc. $97,000, C & J Painting $119,000, Andy’s Painting $135,000, OnPoint Construction $139,950, Fix Painting Company $171,990, AM Woo Construction (non-responsive). The apparent lowest responsive, responsible bidder is Diamond Painting Company KK.
Recommendation: Award the contract to the lowest responsive, responsible bidder after the expiration of the bid protest period.
Fiscal Impact: Funded from Fund 14.
*CI C.17 Ohlone Elementary School Parking and Landscape Completion Phase 4B Rejection of Bid and Authorization for Staff to Rebid the Project
Comment: This project is the final phase to complete the transition between the new and existing campus. The scope of work for this project includes the removal of an interim paved driveway and turnaround, and replacement with paved parking inclusive of roadway/parking striping and the installation of new concrete walkways, limited utility work, installation of new fencing with gates, and completion of landscaping and irrigation at the Ohlone Elementary School Site (“Project”). Powell and Partner Architects prepared the Project plans and specifications.
The District conducted a public bid process for the Project; and bids were opened on May 26, 2015. Only one bid was submitted from Bay Cities Paving & Grading, Inc., (“Bay Cities”) in the amount of $298,350 (“Bid”). The Bid included amounts for the base bid and an allowance of $32,000.
After reviewing the Bid, the District’s determined the Bid was non-responsive for two reasons: 1) The Designated Sub Contractors list was not signed nor certified by Bay Cities; and 2) the Bid contained a mathematical error that would provide a basis for Bay Cities to withdraw the Bid per Public Contract Code §5103, and thus created an unfair economic advantage for Bay Cities.
Recommendation: Reject the bid and authorize District staff to re-bid Project.
Fiscal Impact: Not known at this time. Funded from Bond Fund.
*CI C.18 Facilities Use Agreement (FUA) for Amethod Public Schools
Comment: Pursuant to Proposition 39, a school district is required to provide facilities to a charter school that is “operating” within the school district (has at least 80 units of in-district ADA) and that, by November 1 of the fiscal year preceding the year for which facilities are requested, submits a legally sufficient request for facilities. On November 1, 2014, Amethod Public Schools submitted a legally sufficient request for Proposition 39 facilities for the 2015-2016 school year for John Henry High School and Benito Juarez Elementary School.
    On March 18, 2015, the Board approved the final offer to Amethod for space located on a portion of the campus at the Nystrom Elementary School site which is currently occupied by Leadership Public Schools (LPS). The final offer also included an option for Amethod to house their Richmond Charter Academy middle school students at the LPS site. Amethod projected in-district classroom average daily attendance (ADA) of 181 for John Henry HS which has since been revised, and accepted by the District, to 130. The projected ADA for Benito Juarez ES ADA is 340 and an additional 250 students for Richmond Charter Academy. The LPS site has sufficient space to accommodate Amethod’s total in-district classroom ADA for the 2015-2016 school year for John Henry HS, Richmond Charter Academy, and Benito Juarez ES. The space being provided in the District’s Facilities Use Agreement includes the following: • 23 classrooms • 2 computer labs • 1 teacher workroom • 3 offices • 1 administration office suite • 1 custodian room • 1 storage room • 1 warming kitchen
In addition, the pro-rata share of facilities costs charged to Amethod is $5.13 s.f. The Facilities Use Agreement does provide an option for Amethod to reduce its space and associated square foot allocation charge if an arrangement to house its students, or a portion thereof, at another private location occurs
during the 2015/2106 school year. For every school that Amethod moves from the site during the 2015/2016 school year, Amethod waives its right for that school to use District facilities for the 2016/2017 school year.
Recommendation: Approve the Facilities Use Agreement for the 2015/16 school year.
Fiscal Impact: The District must make the space available for occupancy by Amethod ten (10) working days prior to the charter school’s first day of instruction. The cost of this effort is anticipated to be less than $50,000 since Amethod will be utilizing furniture and equipment currently located on the site. The total payment for the 2015/16 school year by Amethod is estimated at $158,947.92 if the entire site is occupied.
*CI C.19 Ratification of Staff Awarded Contract: Kennedy High School Fab Lab Parking Project
Comment: William Clark Engineers has prepared plans and specifications for the project. Scope of work includes: removal of sawdust collector fencing and existing asphalt and replacement with new concrete paving and asphalt, including slurry sealing and painting of the parking lot to meet ADA requirements as approved by the Division of the State Architect.  The District conducted a public bid process for the project. Bids were opened on May 27, 2015. Three contractors submitted a bid: G&S Paving $102,332, Michael G. McKim & Company $107,500, R&S Construction Management, Inc. $141,421. The apparent lowest responsive, responsible bidder is G&S Paving.
Recommendation: Award the contract to the lowest responsive, responsible bidder: G&S Paving.
Fiscal Impact: $102,332. Funded from Bond Fund.
*CI C.20 Ratification of Staff Awarded Contract: Sylvester Greenwood Academy Moving Services
Comment: The construction of the new Sylvester Greenwood Academy / LPS Campus is nearing completion. One of the next steps is for the District to move the interim campuses of the Sylvester Greenwood Academy and the North Campus High School to the new Sylvester Greenwood Academy for occupancy in August 2015. The District solicited Proposals from responsible qualified movers for the services to pack, store, and move administration items and files; educational materials, equipment and miscellaneous items from the two sites to the new campus. The District conducted a public Request for Proposals process for the project. Proposals were opened on May 22, 2015. Three vendors submitted a proposal: Corovan $15,995 (non-responsive), Crown Worldwide Moving and Storage, LLC $21,769, NC Moving and Storage Solutions $24,207.20. The lowest responsive, responsible vendor is Crown Worldwide Moving and Storage, LLC.
*CI C.23 Modification of Board Calendar
Comment: Board member Madeline Kronenberg has requested a change in the second meeting in July from Wednesday, July 22 to Tuesday, July 21 to accommodate her travel schedule this summer.
Recommendation: That the Board approve the change in the Board meeting calendar, moving the July 22, 2015 meeting to July 21, 2015.
Fiscal Impact: None
 
D. AWARDS, RECOGNITIONS, AND REPORTS
* D.1 West Contra Costa Unified School District presents: “Classified Employee of the Year”
Comment: Tonight we honor our Classified Employees of the Year. The recipients have been nominated by their colleagues for recognition for their hard work and contributions to the students of our district. We are proud of tonight’s recipients, as well as, all of our classified employees.
For the 2014-2015 school year, the District would like to recognize and acknowledge the following classified employees:
    Classified Supervisor – Sonia Derosant
    General Services M & O – Carolyn Wendell
    Office & Technical – Christina Thomas
    Paraprofessional – Maria Rivas
                                – Sherry Lea
    Confidential – Sherri Rivenbark
Recommendation: For Recognition
Fiscal Impact: None
* D.2 Summer of Innovation 2014-15 Grantee Report
Comment: The Summer of Innovation contest has created a WCCUSD pathway where innovative ideas can truly become a reality. During the 2014 summer, WCCUSD staff members or teams submitted fantastic ideas in the areas of communication, collaboration, Common Core, or building classroom culture.
Grantees will share their projects, process, outcomes, and key learnings.
Recommendation: For Information Only
Fiscal Impact: None
* D.3 Report on Student Demographics
Comment: Davis Demographics has completed the Student Population Projection Report. The report provides projected student demographics for the District from school years 2015-16 through 2024-25 based on data collected during 2014-15.
The Board has been provided the full report under separate cover. The report is available on the District website at the Business Services page: www.wccusd.net.
Recommendation: For Information Only
Fiscal Impact: None
 
E. COMMITTEE COMMUNICATIONS   (Education Code 35145.5; Government Code 54950 et seq.)
* E.1 Standing Reports
Representatives of the following committees and employee unions are invited to provide a brief update to the Board. Representatives from these groups need to sign up to speak prior to the beginning of this item on the agenda by submitting a “Request to Address the Board” form. Five minutes may be allowed for each subcommittee or group listed below:
    Academic Subcommittee    Safety and School Climate Committee    Citizens’ Bond Oversight Committee    School Supervisors Association Local 21    College and Career    Readiness Academies    Technology Subcommittee    Community Budget Advisory Committee    United Teachers of Richmond
Facilities Subcommittee    West Contra Costa Administrators Association    Ivy League Connection    Youth Commission    Public Employees Local 1
* E.2 Superintendent’s Report
 
F. ACTION ITEMS
* F.1 Staff Report and Recommendation for Summit 2 School
Comment: On Tuesday, April 21, Summit Public Schools submitted a Charter Petition for a school that will serve 608 students from 7th through 12th grades in the West Contra Costa Unified School District. The Charter Petition describes an enrollment plan that begins with 105 students in 2016-17, and expands over the following years to reach capacity at 2021-22.    The purpose of this item is to make a decision to accept or deny this Charter petition.
Recommendation: That the Board approve the Summit 2 Petition and direct that a Memorandum of Understanding be completed for Board approval at the August 12, 2015 Board of Education meeting.
Fiscal Impact: Ongoing loss of student average daily attendance as a result of WCCUSD students attending the charter school.
* F.2 2015-16 LCAP – Public Hearing
Comment: The Local Control Accountability Plan (LCAP) represents the District’s comprehensive plan of goals, actions, services, and expenditures that support schools to ensure students become college and career ready, able to make life choices with productive outcomes.
The LCAP will be presented for public hearing in accordance with Education Code 42127. The final 2015-16 LCAP is scheduled for adoption at the meeting of the Board of Education on June 24, 2015.    Enclosed are the following LCAP documents: Cover Sheet/Table of Contents, Executive Summary, LCAP, and Appendices. All documents are available for review on the district’s LCAP website: www.wccusd.net/lcap.
Recommendation: For Information Only
Fiscal Impact: None
* F.3 Budget for 2015-16 – Public Hearing
Comment: The District budget will be presented for public hearing in accordance with Education Code 42127. This public hearing aligns with the public hearing of the Local Control Accountability Plan (LCAP). Staff will present a report on the budget for 2015-16. The final 2015-16 budget is scheduled for adoption at the meeting of the Board of Education on June 24, 2015.    Enclosed is the Executive Summary and budget information. The complete budget document is available for review at the District Office and on the District website at www.wccusd.net.
Recommendation: For Information Only
Fiscal Impact: None
* F.4 Resolution No. 80-1415 to Assign District Reserve Levels
Comment: The West Contra Costa Unified School District’s governing board is responsible for maintaining fiscal solvency of the school systems they govern. California Education Code 42717 (a)(2)(B) requires a statement of the reasons that substantiates the need for assigned and unassigned ending fund balance in excess of the minimum reserves standard for each fiscal year identified in the budget. This statement of estimated fund balance reserves, assignments and contingencies for the purposes aforementioned for the 2015-16 fiscal year have been outlined in the attached Resolution.
Recommendation: Approve Resolution 80-1415 as stated
Fiscal Impact: None
* F.5 Public Hearing of Resolution No. 79-1415: Approving Engineer’s Report, Confirming Diagram and Ordering Levy of Assessment for Fiscal Year 2015-2016
Comment: The Board will hold a public meeting and hear any public comments with regard to the Maintenance and Recreation Assessment District for 2015-16. Staff and the engineer will be available to answer questions on the Maintenance and Recreation Assessment District.
    After the public hearing the Board may adopt “A Resolution Approving Engineer’s Report, Confirming Diagram and Assessment and Ordering Levy of Assessment for Fiscal Year 2015-16.” The resolution gives final approval to the engineer’s report and directs that the assessment diagram and assessments be filed with the county. The District will receive funds at the time it receives property tax payments. Proceeds of the MRAD will be deposited in a separate account.
    This is the third and final resolution in the process of levying an annual assessment. On March 4th the Board adopted a resolution ordering the preparation of the engineer’s report and then on May 6th, adopted a resolution calling a public meeting for June 10th, and causing notice of that meeting to be published.
Recommendation: Recommend approval of this resolution for MRAD
Fiscal Impact: Revenue for MRAD Fund, $5.6 million
* F.6 Pinole Valley High School Off-Site Parking & Traffic Signal Project Change Order Approval
Comment: Pursuant to Board direction, all change orders which cause a project’s contract costs to exceed ten percent (10%), or are of an individual value of $250,000 or more, will be considered for action separately from change orders not meeting these criteria. The change order was discussed at the June 9th Facilities Sub-Committee Meeting.
    The Pinole Valley High School Off-Site Parking & Traffic Signal project has reached completion. Maggiora & Ghilotti, Inc. is the contractor. The project consisted of parking lot and street front improvements at two locations (Pinole Valley Community Church and Contra Costa Library). Improvements include paving and striping, landscape & irrigation, new lighting, driveways and curb cuts, a new bus turn out, and the installation of one traffic & pedestrian crossing system and crosswalk on Pinole Valley Road.
    Before Maggiora & Ghilotti could proceed with their contract work, PG&E needed to relocate an existing transformer on Pinole Valley Road. The delayed execution by PG&E resulted in additional contract work to accommodate PG&E’s schedule and subsequent Contractor demobilization and remobilization cost to complete the project scope. This is the final change order for this project.
Original     Previously           COs Pending      Change         Total COs       Total CO Percent of         Adjusted New     Change Order
Contract    Approved COs     Approval            Percent                                Original Contract             Contract             Number
$833,833    $43,194.66           $58,221.03        6.98%        $101,415.69        12.16%                            $935,248.69                        3
Recommendation: Approve negotiated Change Order as noted.
Fiscal Impact: Total approval by this action: $58,221.03. Funded from Bond Fund.
 
G. DISCUSSION ITEMS
* G.1 WCCUSD Role in Richmond Promise
Comment: On July 29, 2014, the Richmond City Council approved the Environmental and Community Investment Agreement (ECIA). The ECIA is an agreement between the City of Richmond and the Chevron Corporation to provide $90 million to the Richmond community over the next ten years. The City made the Richmond Promise a centerpiece of its agreement, with $35 million of total ECIA funds allocated to the Promise. This funding is intended to provide direct support to Richmond students, with supplemental administration provided in kind by Promise Champions. The initial $35 million will be part of a larger financial growth and fundraising strategy to continue to support eligible Richmond students with scholarship awards in perpetuity. The goal is to develop an endowment of at least $150 million. It is proposed the WCCUSD institutionalize and financially support college readiness and the Promise by establishing Future Centers at each Richmond high school and operationalizing data collection for the 2015-2016 school year.
    City of Richmond staff have developed a draft strategic plan and has scheduled two community stakeholder forums to get community feedback. An informal steering committee that includes City staff, the Ed Fund, Richmond Community Foundation, College is Real, the Mayor’s office and two WCCUSD Board members, Madeline Kronenberg and Valerie Cuevas. Many of the initiatives included in the strategic plan are in the WCCUSD LCAP plan, but others are not.
Recommendation: That the Board discuss the Richmond Promise initiative and give staff direction around the next steps.
Fiscal Impact: None
* G.2     Special Education Annual Service Plan    Special Education Annual Budget Plan
Comment: Assembly Bill (AB) 602, requires Special Education Local Plan Areas (SELPAs) to submit Annual Budget and Service plans. These plans must be adopted at public hearings. As required in Education Code (EC) Section 56205, these plans must identify expected expenditures and include a description of services and the physical location of these services. The Local Budget and Service Plans must demonstrate that all individuals with exceptional needs have access to services and instruction appropriate to meeting their needs as specified in their IEPs.
Annual Service Plan:
The Annual Service Plan must include a complete detailed description of special education services provided by each district and/or SELPA. This description must include:
    A. The nature of the services, including Related Services
    B. The physical location where the services are provided which may include:
        1. Alternative Schools
        2. Charter Schools
        3. Opportunity Day Schools operated by school districts
        4. Community Day Schools operated by the County Office of Education regardless of whether the district or County Office of Education participates in the Local Plan.
        5. Nonpublic Schools/agencies
The Service Plan description must demonstrate that all individuals with exceptional needs have access to services and instruction appropriate to meet their needs as specified in their individual education programs.
Annual Budget Plan:
The Annual Budget Plan identifies expected expenditures for all items listed below:
    A. Funds received in accordance with Chapter 7.2 (Special Education Funds)
    B. Administrative Costs of the Plan
    C. Special Education Services to pupils with severe disabilities as defined by IDEA 2004 including ‘Low Incidence’ Disabilities (deaf, hard of hearing, blind, visually impaired, and orthopedically handicapped students)
    D. Special Education services to pupils with non-severe disabilities as defined by IDEA 2004.
    E. Supplemental aids and services to meet the individual needs of pupils placed in regular classrooms and environments.
    F. Regionalized operations and services and direct instructional support by Program Specialists
    G. The use of property taxes allocated to special education pursuant to Section 2572.
The Annual Budget Plan may be revised during any fiscal year according to the policymaking process.
Accordingly, the West Contra Costa Unified School District SELPA’s Annual Service Plan and Annual Budget Plan have been updated and reviewed, as is required by California Department of Education.
    Complete copies of the Annual Service Plan and Budget Plan are available at www.wccusd.net under the Special Education department website.
Recommendation: For Information Only
Fiscal Impact: None
* G.3 Project Status Report
Comment: The following are provided for review of Facilities Planning and Construction in the District’s Bond Program and for information regarding individual projects:
    • Engineering Officer’s Report        • Construction Status Reports
Recommendation: For Information Only
Fiscal Impact: None
 
H. UNFINISHED REQUESTS TO ADDRESS THE BOARD (continued from Item E)
I. COMMENTS OF THE BOARD OF EDUCATION AND SUPERINTENDENT
J. THE NEXT SCHEDULED BOARD OF EDUCATION MEETING
Lovonya DeJean Middle School – June 24, 2015
K. ADJOURNMENT
 
A. CLOSED SESSION
  1. A.1  CALL TO ORDER
  2. A.2  DISCLOSURE OF ITEMS TO BE DISCUSSED IN CLOSED SESSION   (Government Code 54957.7)
    A.3  RECESS TO CLOSED SESSION AS SCHEDULED
  3. The Open Session will resume at the end of the Closed Session in the Multi-Purpose Room at approximately 6:30 PM.
EXHIBIT A (Government Code Section 54954.5)     CLOSED SESSION AGENDA    June 10, 2015
    1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Section 54956.8)    — Adams Middle School
    Property: 5000 Patterson Circle, Richmond, CA
    Agency Negotiation: Superintendent Dr. Bruce Harter
    Under Negotiation: Potential disposition or future utilization of site

    2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION  [Government Code Section 54956.9(d)(1)]
    3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/SIGNIFICANT
    EXPOSURE TO LITIGATION
    [Government Code Section 54956.9(d)(2) or (d)(3)]
                Five cases
    4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/INITIATION OF LITIGATION [Government Code Section 54956.9(d)(4)]
    5. LIABILITY CLAIMS (Government Code Section 54956.95)
    6. CONFERENCE WITH LABOR NEGOTIATORS
            a. Superintendent Dr. Bruce Harter

            b. Employee Organizations
                    – UTR
                    – Local One
                    – School Supervisors Association
                    – WCCAA
            c. Unrepresented Employees
                    – Confidential and Management
    7. PUBLIC EMPLOYEE APPOINTMENT
        Coordinator of State and Federal Programs
        Coordinator of English Learner Program
        Director of Educational Services
        Administrator Special Education
        Elementary Principals
        Secondary Principals
    8. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
    9. STUDENT DISCIPLINE (Education Code Section 35146)
                Expulsions
    10. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT (Government Code Section 54957)
    11. REPORT OF CLOSED SESSION ACTIONS

    May 20 2015 WCCUSD Agenda

    | | No comments yet
    Items that may be of interest:
    Recent Contra Costa Times article – whistle-blower allegations of criminal wrongdoing and negligence by three district officials
    Links to Whistle-Blower letters ($60 million dollar errors and more!):
     
    WCCUSD May 20, 2015 Board AGENDA: http://www.wccusd.net/cms/lib03/CA01001466/Centricity/domain/16/agenda/2014-

    Recent Contra Costa Times article & links to letters – whistle-blower allegations of criminal wrongdoing and negligence by three district officials: 
    Links to Whistle-Blower letters ($60 million dollar errors & more):
     
    WCCUSD May 20, 2015 Board PACKET: reduced to 11MB and text readable link: http://boardwatch.info/20150520_PacketRe.pdf
     

    • Previous videos of the WCCUSD school board meetings are posted here: http://richmond.granicus.com/ViewPublisher.php?view_id=15

     
    • WCCUSD Superintendent Harter’s Friday Memo to the School Board: page 15 shows Public Records Requests – 
    CCTimes reporter Theresa Harrington sent in a request on August 14, 2014 for bond refinancing docs and her request is still on hold.


    March 18, 2015 WCCUSD School Board Meeting – Agenda

    | | 9 comments

    WCCUSD  March 18, 2015:
    • Agenda – 16 pages – most of the text from the agenda is BELOWhttp://www.wccusd.net/cms/lib03/CA01001466/Centricity/domain/16/agenda/2014-2015/20150318_BOE_Agenda.pdf

    • March 17, 2015 – WCCUSD Facility Subcommittee Meeting, 4:00pm 
    • Previous videos of the WCCUSD school board meetings are posted here: 
    http://richmond.granicus.com/ViewPublisher.php?view_id=15

    Recent Contra Costa Times articles: 
    Contra Costa Times editorial: Fire West Contra Costa school Superintendent Bruce Harter
    De Anza High studentFormer West Contra Costa school board president still influencing district  By Theresa Harrington, Education Reporter
     
    San Pablo elementary student beaten by another seeks to return to school  By Theresa Harrington, Education Reporter, Rick Radin contributed 
    San Pablo: Elementary student returns to school after assailant was transferred
     
    De Anza High students and parents protest loss of law teacher   By Theresa Harrington, Education Reporter
    __________________________________________________________
    West Contra Costa Unified School District  Board of Education
    Agenda    —    March 18, 2014
    Location: LOVONYA DEJEAN MIDDLE SCHOOL, 3400 MACDONALD AVE., RICHMOND, CA 94805
                                                                 Time: The Board of Education’s Open Session meeting will begin at 6:30 PM.


    B. OPENING PROCEDURES
    B.1 Pledge of Allegiance
    B.2 Welcome and Meeting Procedures
    B.3 Roll Call
    B.4 Presentation of Student Board Representative from the Youth Commission
    B.5 Report/Ratification of Closed Session
    * B.6 Agenda Review and Adoption (Public Comment)
    * B.7 Minutes: February 25, 2015
    * B.8 Request to Address the Board regarding the WCCAA Executive Board
    * B.9 WCCUSD Public Comment …

    C. BUSINESS ITEMS

    CONSENT ITEMS (Routine Matters) …

    *CI C.1 Grants/Awards/Agreements     See Packet Pages 22-23
    Comment: Formal action is requested from the Board of Education to accept the grants/awards/agreements, as detailed, dated March 18, 2015.
    Recommendation:  Recommend Approval
    Fiscal Impact:  As noted per grants summary 

    *CI C.2 Acceptance of Donations      See Packet Pages 24-25
    Comment:  The District has received donations as summarized, dated March 18, 2015.
    Recommendation:  Recommend Approval
    Fiscal Impact:  As noted per donations summary 

    *CI C.3 Approve Fund-Raising Activities      See Packet Pages 26-27
    Comment:  The planned fund-raising events for the 2014-15 school year are summarized, dated March 18, 2015.
    Recommendation:  Recommend Approval
    Fiscal Impact:  Additional revenue for schools 

    *CI C.4 Contracts      See Packet Pages 28-29
    Comment:  Permission is requested of the Board of Education to approve contracts as detailed, dated March 18, 2015.
    Recommendation:  Recommend approval
    Fiscal Impact:  As noted per contracts summary 

    *CI C.5 Summary of Payroll and Vendor Warrant Reports      See Packet Pages 30-35
    Comment:  The summaries of Payroll and Vendor Warrants issued during the month of February 2015 are provided.
    Total of payroll warrants (February 2015): $ 10,540,740
    Total of vendor warrants (February 2015): $ 22,099,691
    Recommendation:  Recommend approval of the payroll and vendor warrant reports
    Fiscal Impact:  As noted above 

    *CI C.6 Selection of Financial Auditor      See Packet Page 36
    Comment:  Education Code Section 41020 requires that each district must contract with an audit firm for their fiscal year audit by April 1st of each calendar year.    Changing audit teams and/or audit firms is considered a best practice. The periodic change of auditors allows for audit independence and a fresh perspective. Government Code section 12410.6.(b) indicates that commencing with the 2013-14 fiscal year, a local agency shall not employ a public accounting firm to provide audit services to a local agency if the lead audit partner or coordinating audit partner having primary responsibility for the audit, or the audit partner responsible for reviewing the audit, has performed audit services for that local agency for six consecutive fiscal years.
    The District utilized the firm of Perry-Smith LLP beginning in 2005 through 2010. Perry-Smith LLP was subsequently bought by the firm of Crowe Horwath, LLP. Crowe Horwath LLP has been the District’s audit firm since 2011. During that period the District changed lead partners and coordinating partners on a periodic basis and the audit team leadership has never exceeded a six consecutive year performance.
    Staff conducted a Request for Proposal (RFP) process for the audit period ending June 30, 2015 and two subsequent years. Advertisement and outreach for the RFP began January 24, 2015 and concluded on February 12, 2015. Six firms provided proposals which were reviewed by the District’s Director of Internal Audit and staff under her direction. Three firms were selected for interview by the Associate Superintendent of Business, Director of Internal Audit and staff, and reference checks were made.
    Staff recommends the District engage Christy White Associates.
    Recommendation:  Approval of Audit Firm
    Fiscal Impact:  Three year agreement, 2015: $62,605, 2016: $64,486, 2017: $ 66,417 

    *CI C.7 Certificated Board Authorization – Education Code 44258.3      See Packet Pages 37-38
    Comment:  Ed Code 44258.3 allows the Governing Board of a school district to authorize the holder of credentials in the following areas: multiple subject, standard elementary, single subject, and standard secondary, with his or her consent, to teach departmental classes in grades K-12 provided the teacher has adequate knowledge of subject matter.
    Recommendation:  Recommend Approval
    Fiscal Impact:  None 

    *CI C.8 Routine Personnel Changes – Classified      See Packet Pages 39-41
    Comment:  Routine personnel changes include actions to hire, promote, or terminate classified employees in accordance with appropriate laws, established policies and procedures.
    Recommendation:  Ratify and Approve Classified Personnel Changes
    Fiscal Impact:  None 

    *CI C.9 Resolution No. 63-1415: Day of Recognition for César Chávez – March 31, 2015      See Packet Pages 42-43
    Comment:  This resolution is in recognition of César Chávez for his great leadership in bringing social justice to California’s migrant farm workers, providing a model of solving problems through non-violent, democratic actions and a life of service to others.
    Recommendation:  Recommend Approval
    Fiscal Impact:  None 

    *CI C.10 Ratification and Approval of Engineering Services Contracts      See Packet Pages 44-49 (page 49 – SGI Bond management: $1,436,862)
    Comment:  Contracts have been initiated by staff using previously qualified consulting, engineering, architectural, or landscape architectural firms to assist in completion of the referenced projects. Many of the firms are already under contract and the staff-initiated work may be an extension of the firm’s existing contract with the District. Public contracting laws have been followed in initially qualifying and selecting these professionals.
    Recommendation:  Ratify and approve contracts
    Fiscal Impact:  Total for this action: $2,624,592. Funding sources are Bond Fund and Fund 40. 

    *CI C.11 Approval of Negotiated Change Orders        See Packet Pages 50-51
    Comment:  Staff is seeking approval of Change Orders on the following current District construction projects: Coronado ES New School; De Anza HS Linked Learning Building; Montalvin Manor ES Classroom Building; Kennedy HS Richmond Swim Center; Ohlone ES Ph. 4 Portable Removal Playground; Sylvester Greenwood Academy & LPS Schools; Nystrom ES Ph3B Renovate Classroom; Pinole MS New Playfield. Change Orders are fully executed by the District upon signature by the Superintendent’s designee. Board approval is the final step required under state law in order to complete payment and contract adjustment.
         In accordance with Public Contract Code 20118.4, the Board, by approving these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.
    Recommendation:  Approve negotiated Change Orders as noted
    Fiscal Impact:  Total approval by this action: $458,032.00 

    *CI C.12 Kennedy High School Digital Fabrication Laboratory Award of Contract      See Packet Page 52
    Comment:  DLM Architects has prepared plans and specifications for the project. Scope of work includes: the conversion of an existing 4,133 s.f. vocational shop into a computer/3D printing classroom and support offices. Work will include selective demolition, wall construction, storefront installation, signage, upgrades to existing date, electrical, lighting and HVAC systems.
    The District will conduct a public bid process for the project. Bids will be opened on March 12, 2015.
    Recommendation:  Award the contract to the lowest responsive, responsible bidder at the expiration of the bid protest period.
    Fiscal Impact:  To Be Determined. Funded from Bond Funds. 

    *CI C.13 Approval of Board Member Travel      See Packet Page 53
    Comment:  Board Bylaw 9250 stipulates members of the board shall be reimbursed for allowable expenses incurred in attending any meetings or in making any trips on official business of the school district when so authorized in advance by the Board of Education. (Education Code 35044). Board Member Valerie Cuevas has expressed interest in attending the following:
    • NALEO Education Leadership Initiative (NELI) Policy Institute on School Governance, Washington, D.C., March 24-25, 2015
    Cost estimates of $1,914.70 for this travel include airfare, hotel and ground transportation. This will leave a remaining balance of $10,312.00 in the Out of-State Travel budget.
    The beginning budget for Out of State Travel was $28,000 with the current balance of $10,312.00.
    Recommendation:  Recommend Approval
    Fiscal Impact:  $1914.70 from the General Fund

    D. AWARDS, RECOGNITIONS, AND REPORTS 

    * D.1 Recognition of Richmond High School Soccer Team      See Packet Page 54
    Comment:  We would like to recognize and congratulate the Richmond High School Oilers soccer team for their championship in the 2014-15 North Coast Section Division 2 Soccer Championship.
    We would like to recognize and congratulate the team on their achievements. We would also like to recognize and commend the coaches in their dedication, commitment and for making a difference in the lives and futures of the students they coach.
    Recommendation:  For Information Only
    Fiscal Impact:  None 

    * D.2 Report on WCCUSD Youth Commission      See Packet Pages 55-56
    Comment:  In an ongoing effort to increase youth engagement throughout West Contra Costa Unified School District, Youth Commission representatives will report on their plans and accomplishments for the 2014-15 school year.
    Recommendation:  For Information Only
    Fiscal Impact:  None 

    E. COMMITTEE COMMUNICATIONS (Education Code 35145.5; Government Code 54950 et seq.)

    * E.1 Standing Reports      See Packet Page 57
    Representatives of the following committees and employee unions are invited to provide a brief update to the Board. Representatives from these groups need to sign up to speak prior to the beginning of this item on the agenda by submitting a “Request to Address the Board” form. Five minutes may be allowed for each subcommittee or group listed below:

    – Academic Subcommittee – Safety and School Climate Committee – Citizens’ Bond Oversight Committee – School Supervisors Association Local 21 – College and Career Readiness Academies – Technology Subcommittee – Community Budget Advisory Committee – United Teachers of Richmond – Facilities Subcommittee – West Contra Costa Administrators Association  – Ivy League Connection – Youth Commission – Public Employees Local 1 
     
    * E.2 Superintendent’s Report
     
    * E.3 In Memory of Members of the School Community     
    Comment:  The District would like to take time to recognize the contributions of members of our school community who have passed away. The District requests the community to submit names to be reported as a regular part of each agenda. 
         Mr. Gene Trepagnier taught junior high and middle school students for 33 years from 1968 to 2001 spending most of his career at Juan Crespi Middle School. He will be remembered as a special teacher.
    Vivienne Richardson, retired School Secretary from Cesar Chavez School and mother of former teacher Donald Richardson, passed away. Ms. Richardson worked for the District from 1974 to 2009.
    Reverend Wallace Riches, former pastor of Pt. Richmond Methodist Church and father of DeAnza Instructional Specialist Tamea Enos and father-in-law of Board Member Randy Enos, passed away. Reverend Wallace was ordained in 1966 and pastored churches throughout the Bay Area and Central California.
    Our thoughts go out to the family and friends in the loss of their loved one.
    Recommendation:  For Information Only 
    Fiscal Impact:  None 

    * E.2 Superintendent’s Report 

    * E.3 In Memory of Members of the School Community      See Packet Page 57
    Comment: The District would like to take time to recognize the contributions of members of our school community who have passed away. The District requests the community to submit names to be reported as a regular part of each agenda.
    Ms. Linda Menezes began working in 2000 as an elementary yard supervisor. In 2013 she became a permanent clerk typist at Valley View Elementary.
    Our thoughts go out to the family and friends in the loss of their loved one.
    Recommendation: For Information Only
    Fiscal Impact: None 

    F. ACTION ITEMS 

    * F.1 Single Plans for Student Achievement (SPSAs)  See Packet pages 58-61
    Comment:  The Single Plan for Student Achievement serves as a vehicle for communicating information about a school’s vision, initiatives to improve academic achievement, as well as a description of how site supplemental and concentration as well as Title I funds from the Consolidated Application are used to support these efforts. School plans describe legally-mandated requirements and comprehensive programmatic information that includes:
      • a description of how parents are involved in the school program;
    • data analysis and assessment of student learning;
    • an action plan for improving student achievement and closing the achievement gap;
    • a plan to improve attendance; and
    • a plan to promote a safe, welcoming, and disciplined learning environment.
    Training and support are provided to assist schools in using the template, analyzing data and completing the SPSAs. The plans are developed and approved by the School Site Councils (SSCs). The SPSA/Budget Cycle Infographic details the step-by-step process that sites worked through this year.
    The plans are available for review on the District website at: http://www.wccusd.net/Page/4548 and at the Educational Services Department located at the Vista Campus. Central Office and Site staff will give a brief report on the overall process and share specific site SPSA information.
    Recommendation:  Recommend
    Fiscal Impact:  Supplemental and Concentration ($2.7M) and Title I funds ($2.3M) 

    * F.2 Second Interim Report, 2014-15 / Financial Update      See Packet Pages 62-94
    Comment:  Provided is a summary of the District’s Second Interim Report for 2014-15, which covers the financial and budgetary status of the District for the period ending January 31, 2015. The entire report, including state forms, is provided under separate cover and on the District’s website at www.wccusd.net.
         Education Code Section 42130 requires school districts to prepare interim financial reports each year. The First Interim Report covers the period ending October 31; the Second Interim Report covers the period ending January 31. These financial reports are subject to standards and criteria adopted by the State Board of Education to monitor the fiscal stability of local educational agencies.
    The District shall certify whether it is able to meet its financial obligations for the current fiscal year and, based on current forecasts, for the two subsequent fiscal years. A positive certification shall be assigned when a district will meet its financial obligations for the current fiscal year and subsequent two fiscal years. A qualified certification shall be assigned when a district may not meet its financial obligations for the current fiscal year and subsequent two fiscal years. A negative certification shall be assigned when a district will be unable to meet its financial obligations for the remainder of the fiscal year.
    Recommendation:  Recommend approval of the Second Interim Report for 2014-15
    Fiscal Impact:  Positive Budget Certification 

    * F.3 Receive the Building Fund (Measure D and Measure E) Performance Audit for Year Ended June 30, 2014      See Packet Pages 95-103  – Last year Total School Solution’s Performance Audit was around 180 pages – the new auditors Performance audit is around 7 pages
    Comment:  The District’s Performance Audit firm, Vavrinek, Trine, Day & Co., LLP (VTD), will present the independent Building Fund (Measure D and Measure E) Performance Audit for the year ended June 30, 2014. VTD was retained to complete the Performance Audit, as required by law and in conjunction with that appointment the Board agreed that the firm would provide an additional scope of review services. The report constitutes the portion of work that is required to be reported to the Board no later than March 30. This component of the independent Building Fund (Measure D and Measure E) Performance Audit report is part of a larger report that will include the additional scope of review services. The full report, including the additional scope of review services will be provided to the Board next month.
          This report was provided to the Citizens Bond Oversight Committee Audit Sub-Committee on February 23, 2015, to the Citizens Bond Oversight Committee on February 25, 2015 and the Facility Sub-Committee on February 26, 2015. The Building Fund (Measure D and Measure E) Performance Audit is posted on the WCCUSD web site and a copy is at the reception desk at 1108 Bissell Avenue, Richmond, CA.
    Recommendation:  For Information Only
    Fiscal Impact:  None 

    * F.4 2010 Measure D and 2012 Measure E General Obligation Bonds Financial Statements  June 30, 2014      See Packet Pages 104-119

    Comment:  The District’s auditing firm, Crowe Horwath LLP, presented their independent audit report of the West Contra Costa Unified School District’s financial position, internal control, and federal and state compliance for the year ending June 30, 2014, on January 7, 2015. The 2010 Measure D and 2012 Measure E General Obligation Bonds Financial Statements report is a sub-set of the report presented on January 7, 2015. It is specific to Fund 21, the Capital Facilities or “Bond Fund”. The District has traditionally required its audit firm to provide these additional financial statements for the record. They expand upon what is required as a part of the regular financial statements by providing balance sheet information by bond authorization. In the future the financial statements by bond authorization will be added as appendices to the annual audit and provided to the Board in January of each year.
         The 2010 Measure D and 2012 Measure E General Obligation Bonds Financial Statements June 30, 2014 are posted on the district website and a copy is at the district office reception desk located at 1108 Bissell Avenue, Richmond, CA.
    Recommendation:  Accept the financial statements into the record
    Fiscal Impact:  None 

    * F.5 February 26, 2015 Bond Sale Report: 2010 Election Series C, 2012 Election Series B and February 2015 General Obligation Bonds Cost of Issuance       See Packet Pages 120–130
       • Bonds were issued as $50 million Election of 2010, Series C, and $85 million Election of 2012, Series B, for a total of $135 million:
       • Fixed-rate current interest bonds, with 40-year final maturity
    Comment:  Pursuant to Section 53509.5 of the California Government Code, after the sale of bonds, the Board must present information to the public about the costs of the issuance at its next scheduled public meeting. This item presents the costs of the District’s recent issuance of bonds to the public in compliance with State law.
         On February 26, 2015, the District sold its General Obligation Bonds, 2015 Series B and 2015 Series C in the aggregate principal amount of $135,000,000 to Piper Jaffray & Co., Stifel, Nicolaus & Company, Incorporated and Backstrom McCarley Berry & Co. LLC. The proceeds of the Bonds will be used to finance the acquisition, construction, improvement, furnishing and equipping of certain District facilities.
    The settlement date for the bond proceeds deposit was March 12, 2015 (when funds were deposited with the County Treasurer). The funds will be used for capital projects identified by each bond measure. The District’s Financial Advisory Firm, KNN Public Finance, will provide a review of the sale.
    Recommendation:  Accept report for the record of the District
    Fiscal Impact:  None 

    * F.6 Proposition 39 Final Offer of Facilities to Amethod Public Schools      See Packet Page 131-132
    Comment:  Pursuant to Proposition 39, a school district is required to provide facilities to a charter school that is “operating” within the school district (has at least 80 units of in-district ADA) and that, by November 1 of the fiscal year preceding the year for which facilities are requested, submits a legally sufficient request for facilities. A school district is required to accommodate a charter school’s in-district students in conditions reasonably equivalent to those in which the students would be accommodated if they were attending other public schools of the school district. Whether the conditions of the proposed school site are reasonably equivalent is determined by analyzing a comparison group of school district operated schools with grade levels similar to those of the charter school. A district has an obligation to provide regular classrooms, specialized classrooms, and non-classroom space.
         On November 1, 2014, Amethod Public Schools submitted a legally sufficient request for Proposition 39 facilities for the 2015-2016 school year for two locations: John Henry High School, and Benito Juarez Elementary School. Amethod projected an in-district classroom average daily attendance (ADA) of 181 for John Henry HS, and 235 for Benito Juarez ES. The West Contra Costa Unified School District accepted Amethod’s in-district classroom ADA projection for the 2015-2016 school year. Amethod wishes to locate in the area of Richmond, California. The District made a timely Preliminary Offer of Facilities to Amethod on January 30, 2015. Since then, the District and Amethod have been discussing the scope of the facilities being offered.
    On or before April 1, 2015, the District is required to submit, in writing, a final notification of the space offered to Amethod for the 2015-2016 school year. District staff recommends, and Amethod will accept, a portion of the campus at the Nystrom Elementary School site. This space is currently being used by Leadership Public Schools (LPS). This site has sufficient space to accommodate Amethod’s total in-district classroom ADA for the 2015-2016 school year for both John Henry HS and Benito Juarez ES.
    The details of the District’s final offer to Amethod for the two charters are as follows: • 16 classrooms • 2 computer labs • 1 teacher workroom • 3 offices • 1 administration office suite • 1 custodian room • 1 storage room • 1 warming kitchen
    In addition to accepting the LPS space for its high school and elementary school, Amethod recently requested that it be allowed to move its middle school of approximately 240 students into the same Leadership space. There are approximately 12 additional bungalow classrooms located on the LPS site which could be utilized by Amethod provided that District staff analyzes and has satisfied any concerns which might arise from the impact of this use including traffic, parking, and safety (most importantly, that the fire marshal approves the students from all three schools being on the site). In addition, the pro-rata share of facilities costs at $5.13 s.f. would need to be revised to reflect the actual square footage to be utilized by Amethod. It should also be noted that Amethod did request the District to consider an alternative option to pay a per-student allocation in lieu of the District providing facilities. While staff cannot consider this for the 2015/16 school, it is an option that the District can explore further in the future.
    Recommendation: That the Board approve the proposed offer of facilities at the LPS site listed above, and authorize staff to proceed to negotiate and finalize a facilities use agreement on such terms.
    Fiscal Impact: The District must furnish, equip, and make the space available for occupancy by Amethod ten (10) working days prior to the charter school’s first day of instruction. The cost of this effort is estimated at $50,000. The District will charge Amethod a pro rata share of its facilities costs for the use of the facilities at the Kennedy Site of $5.13/SF, as permitted by California Code of Regulations, title 5, section 11969.7. The total payment by Amethod will be calculated upon confirmation of total square footage to be utilized. 

    * F.7 Proposition 39 Final Offer of Facilities to Caliber Beta Academy      See Packet Pages 133-134
    Comment:  Pursuant to Proposition 39, a school district is required to provide facilities to a charter school that is “operating” within the school district (has at least 80 units of in-district ADA) and that, by November 1 of the fiscal year preceding the year for which facilities are requested, submits a legally sufficient request for facilities. A school district is required to accommodate a charter school’s in-district students in conditions reasonably equivalent to those in which the students would be accommodated if they were attending other public schools of the school district. Whether the conditions of the proposed school site are reasonably equivalent is determined by analyzing a comparison group of school district operated schools with grade levels similar to those of the charter school. A district has an obligation to provide regular classrooms, specialized classrooms, and non-classroom space.      On October 30, 2014, Caliber Beta Academy submitted a legally sufficient request for Proposition 39 facilities for the 2015-2016 school year. Caliber projected an in-district classroom average daily attendance (ADA) of 568.1 for grades Kindergarten through 4 and grades 6-7. The West Contra Costa Unified School District accepted Caliber’s in-district classroom ADA projection for the 2015-2016 school year. Caliber wishes to locate in the area of Richmond, California. The District made a timely Preliminary Offer of Facilities to Caliber on January 30, 2015. Since then, the District and Caliber have been negotiating the scope of the facilities being offered.

         On or before April 1, 2015, the District is required to submit, in writing, a final notification of the space offered to Caliber for the 2015-2016 school year. District staff recommends, and Caliber will accept, the space at Kennedy High School that is currently being used on an interim basis by Coronado Elementary School (the “Kennedy Site”). The Kennedy Site has sufficient space to accommodate Caliber’s total in-district classroom ADA for the 2015-2016 school year.
        The details of the District’s final offer to Caliber are as follows: • 24 classrooms currently being used by Coronado Elementary School, including 3 kindergarten rooms • An additional kindergarten portable, with internal bathrooms, to be located where the shipping containers currently are located. It will be fenced into the current kindergarten yard, pending a review of the sewer lines. • 6 additional portables (located in the 900 wing of Kennedy High School) with new opaque fencing installed between Kennedy High School and Caliber • 4 offices with a workroom, and administration space that totals 3,840 SF • Cafeteria and kitchen, totaling 2,400 SF, which can also be used as a multi-purpose room • Faculty lounge of 800 SF • 3 existing restrooms (boys, girls, and faculty), plus a new portable restroom with additional boys, girls and faculty restrooms. The portable restroom will likely be located adjacent to the “admin portables,” pending sewer line placement considerations. • A kindergarten playground • A playground for grades 4-6 • Site size of 2.8 acres, with 1.8 acres of play area • The building space totals approximately 39,840 SF, and the outdoor space totals 89,646 SF • Use of two storage containers, a running track, outdoor basketball courts, outdoor volleyball courts, and 20 parking spaces for staff and visitors • District to coordinate communication between Caliber and the student resource officer (“SRO”) at Kennedy • The District will provide comparable technology to what was provided for the current school year to Caliber • The District will provide the majority of furniture that is already at the Kennedy Site, and Caliber may also use the furniture at the current Caliber site. District and Caliber to mutually agree on kitchen equipment remaining at the site. • Caliber will pay a facilities use fee of $5.13/SF for the building space.
      Recommendation:  That the Board approve the proposed final offer of facilities listed above, and authorize staff to proceed to negotiate and finalize a facilities use agreement on such terms.
       Fiscal Impact:  The District must furnish, equip, and make the space available for occupancy by Caliber ten (10) working days prior to the charter school’s first day of instruction. The cost of this effort will be approximately $200,000 together with 2015/16 portable leasing costs estimated at $150,000. The District will charge Caliber a pro rata share of its facilities costs for the use of the facilities at the Kennedy Site of $5.13/SF, as permitted by California Code of Regulations, title 5, section 11969.7. The total payment by Caliber is estimated at $204,380. 

    G. DISCUSSION ITEMS

    * G.1 Project Status Report      See Packet Pages 135-146
    Comment:  The following are provided for review of Facilities Planning and Construction in the District’s Bond Program and for information regarding individual projects:
    • Engineering Officer’s Report
    • Construction Status Reports
    Recommendation:  For Information Only
    Fiscal Impact:  None 

    H. UNFINISHED REQUESTS TO ADDRESS THE BOARD (continued from Item E)

    I. COMMENTS OF THE BOARD OF EDUCATION AND SUPERINTENDENT 

    J. THE NEXT SCHEDULED BOARD OF EDUCATION MEETING Lovonya DeJean Middle School – April 1, 2015

    K. ADJOURNMENT At 10:00 PM, any items remaining on the agenda that require immediate attention will be moved to this time. All other items will be tabled to another or the following Board meeting in order to make fair and attentive decisions. The meeting will adjourn at 10:30 PM. The meeting may be extended by a majority vote of the Board of Education.

    The public may address items which are marked with an asterisk (*).


    A. CLOSED SESSION (Agenda Item A)
    A.1 CALL TO ORDER 
     
    A.2 DISCLOSURE OF ITEMS TO BE DISCUSSED IN CLOSED SESSION  (Government Code 54957.7) 
     
    A.3 RECESS TO CLOSED SESSION AS SCHEDULED 
     
    See Exhibit A  (Government Code Section 54954.5) 
     
    The Open Session will resume at the end of the Closed Session in the Multi-Purpose Room at approximately 6:30 PM.
    EXHIBIT A   (Government Code Section 54954.5)   CLOSED SESSION AGENDA   March 18, 2015 
     

    1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR 

    2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION  [Government Code Section 54956.9(d)(1)] 

    a. California Charter School Association v. WCCUSD

    b. Contra Costa County Superior Court Case No. C13-01676

    3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/SIGNIFICANT EXPOSURE TO LITIGATION 

    [Government Code Section 54956.9(d)(2) or (d)(3)]

    Three cases

    4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/INITIATION OF LITIGATION  [Government Code Section 54956.9(d)(4)] 

    One case

    5. LIABILITY CLAIMS (Government Code Section 54956.95)

    6. CONFERENCE WITH LABOR NEGOTIATORS 

    a. Superintendent/Dr. Bruce Harter

    b. Employee Organizations

        – UTR

        – Local One

        – School Supervisors Association

        – WCCAA

    c. Unrepresented Employees – Confidential and Management

    7. PUBLIC EMPLOYEE APPOINTMENT 

    Elementary School Principal

    Middle School Principal

    8. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)

    9. STUDENT DISCIPLINE (Education Code Section 35146)

    Expulsions

    10. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT 

    (Government Code Section 54957)

    11. REPORT OF CLOSED SESSION ACTIONS

    March 4, 2015 Agenda – WCCUSD School Board meeting

    | | No comments yet
    1. OPENING PROCEDURES

    B.1 Pledge of Allegiance

    B.2 Welcome and Meeting Procedures

    B.3 Roll Call

    B.4 Presentation of Student Board Representative from Gateway High School

    B.5 Report/Ratification of Closed Session

    * B.6 Agenda Review and Adoption (Public Comment)

    * B.7 Minutes: February 11, 2015

     

    * B.8 WCCUSD Public Comment

    Members of the public are invited to speak to the Board about any matter that is not otherwise on the agenda and is related to issues affecting public education in the WCCUSD. …

     

    1. BUSINESS ITEMS

    CONSENT ITEMS (Routine Matters)

    Consent Calendar Items designated by “CI” are considered routine and will be enacted, approved and adopted by one motion, unless a request for removal, discussion or explanation is received from any Board member or member of the public in attendance. Items the Board pulls for discussion or explanation will be addressed following Section E.

    *CI C.1 Acceptance of Donations

    Comment: The District has received donations as summarized, dated March 4, 2015.

    Recommendation: Recommend Approval

    Fiscal Impact: As noted per grants summary

    *CI C.2 Approval of Fund-Raising Activities

    Comment: The planned fund-raising events for the 2014-15 school year are summarized, dated March 4, 2015.

    Recommendation: Recommend Approval

    Fiscal Impact: Additional revenue for schools

    *CI C.3 Contracts

    Comment: Permission is requested of the Board of Education to approve the contracts as detailed, dated March 4, 2015.

    Recommendation: Recommend Approval

    Fiscal Impact: As noted per contracts summary

     

    *CI C.4 Notice of Completions: Bid 1151201-05 Dover Elementary School Parking Improvements & Site Work, Bid 1461206-10 Ohlone Elementary School Playground & Parking Lot Completion Phase 4

    Comment: Substantial completion notices have been received for: Bid 1151201-05 and Bid 1461206-10.

    Major construction projects are subject to acceptance by the governing board before a Notice of Completion can be processed, and final payment of the contract made. (BP 7470)

    Staff recommends acceptance of the work completed by the following contractors:

    EVRA Construction, Bid 1151201-05 Dover Elementary School Parking Improvements & Site Work.

    BHM Construction, Bid 1461206-10 Ohlone Elementary School Playground & Parking Lot Completion Phase 4.

    Recommendation: Recommend approval of these notices of completion

    Fiscal Impact: None

     

    *CI C.5 Resolution No. 60-1415: Directing Preparation of Annual Engineer’s Report – MRAD

    Comment: In order to make a determination of improvements and any substantial changes proposed to be made to the existing improvements of the district’s public recreational facilities, a resolution directing preparation of an annual engineering report is required, including a list of schools for which the improvements will be made during the fiscal year 2015-2016.

    Staff recommends approval of this resolution for purposes of the Maintenance Recreation and Assessment District in accordance with Sections 22565 et seq., of the Landscaping and Lighting Act of 1972, (Streets and Highways Code Section 22565 et seq.). Once the report has been completed, it will be presented to the Board for preliminary approval.

    Recommendation: Recommend approval of this resolution for MRAD

    Fiscal Impact: Revenue for MRAD Fund

     

    *CI C.6 Routine Personnel Changes – Classified

    Comment: Routine personnel changes include actions to hire, promote, or terminate classified employees in accordance with appropriate laws, established policies and procedures.

    Recommendation: Ratify and Approve Classified Personnel Changes

    Fiscal Impact: None

     

    *CI C.7 Uniform Complaint Procedures – Board Policy 1312.3 – Community Relations

    Comment: The Human Resources Department has worked to revise Board Policy 1312.3 – Community Relations; specifically to meet the federal and state requirements on how the District processes the UCP complaints.

    Included in the updated language is the requirement to allow for uniform complaints as they pertain to the procedural implementation of the Local Control Accountability Plan (LCAP).

    For background information the Administrative Regulation is provided outlining procedures to be followed in following through on Uniform Complaints.

    Recommendation: That the Board approve the modifications to Board Policy 1312.3

    Fiscal Impact: None

     

    *CI C.8 Secondary Extended Learning Online Curriculum Grades 6 -12

    Comment: The online curriculum “Edmentum” will be used in the 2015 Extended Learning (Summer School) Program for grades 6 -12. The Common Core-aligned program is interactive and integrates the use of technology. The platform provides instruction in the core content areas of English, History/SS, Math, Science, Spanish, CAHSEE, CTE and intervention programs. The blended learning approach provides students opportunity to engage with technology and is customized to meet student’s individual learning needs.

    Edmentum is also used for the Credit Recovery online program for American Government for the 2014-15 school year, and DeAnza High School is piloting the intervention program during the 2014-15 school year.

    Recommendation: Recommend Approval

    Fiscal Impact:  $140,138 (Title 1, General Fund, School Improvement Grant)

     

    *CI C.9 Resolution No. 61-1415: Arts in Education Month –March 2015

    Comment: This resolution proclaims the month of March as Arts Education Month and encourages all educational communities to celebrate the arts with meaningful student activities and programs that demonstrate learning and understanding in the visual and performing arts.

    Recommendation: Recommend Approval

    Fiscal Impact: None

     

    *CI C.10 Resolution No. 62-1415: Women’s History Month – March 2015

    Comment: This resolution proclaims the month of March as Women’s History Month and encourages all educational communities to commemorate this time with appropriate instructional activities.

    Recommendation: Recommend Approval

    Fiscal Impact: None

     

    *CI C.11 Resolution No. 65-1415: California Adult Education Week – March 24-27, 2015

    Comment: The administration, teachers and students of the West Contra Costa Adult School are recognized for their efforts and accomplishments.

    Recommendation: Recommend Approval

    Fiscal Impact: NoneWCCUSD Board of Education Meeting Agenda – March 4, 2015 6

    *CI C.12 Oregon Shakespeare Festival, March 6th-March 8th, 2015

    Comment: The El Cerrito High School’s Advanced Theatre class will have the chance to go to the Oregon Shakespeare Festival. While there they will attend professional productions of Guys and Dolls and Much Ado About Nothing, and they will have the opportunity to have discussions during the retreat about the inner workings of theatre, career paths and networking. The students will be able to analyze each piece and compare and contrast as they are seeing each work side by side.

    Recommendation: Recommend Approval

    Fiscal Impact: No fiscal impact, money has been raised through various school fundraisers and donations.

     

    *CI C.13 Upgrade infrastructure at Kennedy HS, Crespi MS and Richmond HS

    Comment: The current infrastructure at Kennedy HS, Crespi MS and Richmond HS is antiquated and will not support newer technologies. In addition, the current infrastructure does not have the capability to take advantage of our new 10 Gbps network which hampers teachers as they try to take advantage of streaming video or other internet applications relevant to the curriculum. A recent inventory of these sites found that the wiring was not up to standard, the equipment was antiquated and there were many “band-aide” approaches to keep the network operational. In addition, the wireless coverage at Richmond HS and Crespi MS is poor and there are not enough connections “drops” per classroom for the amount of phones and computers needed. All lab wiring will be updated as well. This initiative was discussed with the Technology Subcommittee on both January 12 and February 9, 2015.

    The District solicited competitive bids for the project. The RFP was advertised on December 1, 2014 and closed February 9, 2015. Four vendors submitted bids through the ERATE 470 process. Of these four vendors, two were deemed unresponsive as they did not follow the guidelines of the RFP. The two remaining vendors were DecoTech Systems and Development Group Inc. The bids are as follows: DecoTech System $2,306,529.29; Development Group Inc $2,433,735.01.

    ERATE will fund $332,662.50 of the project based on the following funding formula: Site enrollment x $150 x district free and reduced meal discount. Bond funds will be used for the remaining amount of $1,973,866.79.

    The lowest responsive, responsible bidder is DecoTech Systems.

    Recommendation: Ratify the award to the lowest responsive, responsible bidder: DecoTech System.

    Fiscal Impact: $1,973,866.79. Funded from Bond Funds.

     

    *CI C.14 Ratification and Approval of Engineering Services Contracts

    Comment: Contracts have been initiated by staff using previously qualified consulting, engineering, architectural, or landscape architectural firms to assist in completion of the referenced projects. Many of the firms are already under contract and the staff-initiated work may be an extension of the firm’s existing contract with the District. Public contracting laws have been followed in initially qualifying and selecting these professionals.

    Recommendation: Ratify and approve contracts

    Fiscal Impact: Total for this action: $253,946. Funding sources are Bond Fund and Fund 40.

     

    *CI C.15 Approval of Negotiated Change Orders

    Comment: Staff is seeking approval of Change Orders on the following current District construction projects: Coronado ES New School; Kennedy HS Richmond Swim Center; Korematsu MS New Building; Sylvester Greenwood Academy & LPS Richmond School; Montalvin Manor ES New Classroom Building; Ohlone ES Phase 1 New Classroom. Change Orders are fully executed by the District upon signature by the Superintendent’s designee. Board approval is the final step required under state law in order to complete payment and contract adjustment.

    In accordance with Public Contract Code 20118.4, the Board, by approving these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served by having this work completed by the contractor on the project.

    Recommendation: Approve negotiated Change Orders as noted

    Fiscal Impact: Total approval by this action: $407,219.18

     

    *CI C.16 Approval of Negotiated Change Orders – M&O

    Comment: Staff is seeking approval of Change Orders on the following current District construction project:

    ITC Roof and HVAC Renovation. Change Orders are fully executed by the District upon signature by the Superintendent’s designee. The Board approval is the final step required under state law in order to complete payment and contract adjustment.

    In accordance with Public Contract Code 20118.4, the Board, by approving these Change Orders, finds that it would have been futile to publicly bid the work in question because of the tight time frames to complete this work without affecting the operations of the District, and that the public is best served to have this work completed by the contractor on the project.

    Recommendation: Approve negotiated Change Orders as noted

    Fiscal Impact: Total approval by this action: $2,763.00

     

    *CI C.17 Ratification of Memorandum of Understanding with City of El Cerrito to complete renovation project of the athletic field located at Castro Park

    Comment: The construction of the Fred T. Korematsu (formerly Portola at Castro) Middle School commenced in May 2013. Scope included the installation of a new storm water line that crossed north through Castro Park. The property is owned by WCCUSD, and used by the City through a Joint Use Agreement. The work at the field was completed in September 2014, however, new and existing field conditions are now inconsistent, creating a desire by the City to improve playing surface and environment for baseball, softball, and other athletic programs offered. WCCUSD has agreed to contribute to the costs of these improvements. The field will be used by the students of Korematsu for their athletic programs during the school day.

    Project improvements include: replacement of irrigation system, grading, new sod, landscaping, fencing, paths, bleachers, and backstops.

    Recommendation: Ratification of Memorandum of Understanding

    Fiscal Impact: $200,000 (from Portola/Korematsu Middle School Bond Budget)

     

    *CI C.18 Approval of Board Member Travel

    Comment: Board Bylaw 9250 stipulates members of the board shall be reimbursed for allowable expenses incurred in attending any meetings or in making any trips on official business of the school district when so authorized in advance by the Board of Education. (Education Code 35044). Board Member Madeline Kronenberg has expressed interest in attending the following:

    • _California Charter Schools Conference, Sacramento, CA, March 16-19, 2015

    Costs of $1,136.82 for this travel include registration and hotel. This will leave a remaining balance of $1,060.31 in the In-State Travel budget.

    The beginning budget for Out of State Travel was $28,000. The current balance is $13,666.07.

    The beginning budget for In-State Travel was $20,000. The current balance is $1,060.31.

    Recommendation: Recommend Approval

    Fiscal Impact: $1,136.82 from the General Fund

     

    *CI C.19 Resolution No. 57-1415: In Support of the Implementation of the Common Core State Standards

    Comment: There is a need to reaffirm the District’s commitment to implementing the Common Core State Standards

    Recommendation: Recommend Approval

    Fiscal Impact: None

     

    *CI C.20 Citizens’ Bond Oversight Committee (CBOC) Appointment: Antonio Medrano

    Comment: With the resignation of Mr. James Oakley, Superintendent Harter nominates Mr. Antonio Medrano to fill the Senior Citizen position on the Citizens’ Bond Oversight Committee. Mr. Medrano previously served on the CBOC as well as on the Board of Education.

    Recommendation: Recommend appointment as noted.

    Fiscal Impact: None

     

    1. AWARDS, RECOGNITIONS, AND REPORTS

    * D.1 National Board for Professional Teaching Standards (NBPTS) Certification Recognition

    Comment: The National Board for Professional Teaching Standards (NBPTS) is a professional development program which seeks to elevate the status, voice and role of accomplished teachers in shaping a true profession. This advanced teaching credential compliments our teachers’ California teaching credential. This credential requires submission of extensive portfolio entries, including video recordings and examples of student work. In addition, teachers must demonstrate in-depth content knowledge in response to rigorous exercises for chosen certificate areas.

    Tonight the following teachers will be recognized for accomplishing this significant achievement:

    Maria Aguila Shannon Elementary

    Pat Simon Montalvin Elementary

    Recommendation: For Recognition

    Fiscal Impact: None

     

    * D.2 Update on District After School Programs

    Comment: An update will be given to the Board on the services provided to the students in our district by the After School Program. Staff will share on the progress and achievements of the program.

    Recommendation: For Information Only

    Fiscal Impact: None

     

    * D.3 Report on the Full Service Community Schools

    Comment: In an ongoing effort to provide Full Service Schools to the students and community of West Contra Costa Unified School District, staff will report on the programs and services that are currently being offered.

    Recommendation: For Information Only

    Fiscal Impact: None

     

    1. COMMITTEE COMMUNICATIONS

    (Education Code 35145.5; Government Code 54950 et seq.)

    * E.1 Standing Reports

    Representatives of the following committees and employee unions are invited to provide a brief update to the Board. Representatives from these groups need to sign up to speak prior to the beginning of this item on the agenda by submitting a “Request to Address the Board” form. Five minutes may be allowed for each subcommittee or group listed below: Academic Subcommittee , Citizens’ Bond Oversight Committee College and Career Readiness Academies Community Budget Advisory Committee Facilities Subcommittee Ivy League Connection Safety and School Climate Committee School Supervisors Association Local 21 Technology Subcommittee United Teachers of Richmond West Contra Costa Administrators Association Youth Commission Public Employees Local 1

     

    * E.3 In Memory of Members of the School Community

    Comment: The District would like to take time to recognize the contributions of members of our school community who have passed away. The District requests the community to submit names to be reported as a regular part of each agenda.

    Mr. Gene Trepagnier taught junior high and middle school students for 33 years from 1968 to 2001 spending most of his career at Juan Crespi Middle School. He will be remembered as a special teacher.

    Vivienne Richardson, retired School Secretary from Cesar Chavez School and mother of former teacher Donald Richardson, passed away. Ms. Richardson worked for the District from 1974 to 2009.

    Reverend Wallace Riches, former pastor of Pt. Richmond Methodist Church and father of DeAnza Instructional Specialist Tamea Enos and father-in-law of Board Member Randy Enos, passed away. Reverend Wallace was ordained in 1966 and pastored churches throughout the Bay Area and Central California.

    Mr. Willie Calvin worked as a District Police Officer from 1972 through 1995, retiring with 23 years of service. Mr. Calvin served with twelve officers policing District schools. He was very involved in youth sports activities.

    Our thoughts go out to the family and friends in the loss of their loved one.

    Recommendation: For Information Only

    Fiscal Impact: None

     

    1. ACTION ITEMS

    * F.1 Richmond College Preparatory (RCP) School Renewal Hearing

    Comment: In July 2005, an initial Charter Petition was submitted to open Richmond College Preparatory Charter Elementary. A revised petition was submitted in October, and approved by the Governing Board in November of 2005. In July of 2010 the Board voted to grant a renewal. On January 21, 2015 the Board heard a presentation from the petitioners, and public comment concerning a renewal.

    Staff reviewed evidence, and made a formal visit to evaluate the program.

    This hearing is to consider and vote on a renewal.

    Recommendation: Staff recommends a renewal for the Richmond College Preparatory School for 5 years.WCCUSD Board

    Fiscal Impact: Cost recovery for charter operation and lost ADA for students attending the charter school.

     

    * F.2 2015 CSBA Delegate Assembly Election

    Comment: The California School Boards Association (CSBA) has issued its ballot for candidates for Delegate Assembly, Subregion 7-A (Contra Costa County), to serve a two-year term beginning April 1, 2015 to March 31, 2017. The ballot provides for the Board to vote for three candidates.

    The Board of Education is recommending casting votes for Valerie Cuevas and Madeline Kronenberg as representatives from Subregion 7-A (Contra Costa County) for the CSBA 2015 Delegate Assembly.

    Recommendation: Cast ballot for Subregion 7-A representatives to the CSBA 2015 Delegate Assembly.

    Fiscal Impact: None

     

    1. DISCUSSION ITEMS

    * G.1 Manzanita Charter Middle School Renewal Hearing

    Comment: The District approved the Manzanita charter petition in the year 2000 for a term of 5 years. The Board renewed the Charter petition for 5 years in March 2005, and again in March of 2010.

    This hearing is to consider the level of community support, preliminary data and pertinent information to support renewal of a charter petition. Following review of the Charter petition and supporting documents, and a written staff recommendation, the Board will make a decision concerning renewal at the April 1, 2015 meeting.

    Recommendation: For the Board to consider the renewal application for Manzanita Charter Middle School.

    Fiscal Impact: Cost recovery for charter operation and lost ADA for students attending the charter school.

     

    1. UNFINISHED REQUESTS TO ADDRESS THE BOARD (continued from Item E)

     

    1. COMMENTS OF THE BOARD OF EDUCATION AND SUPERINTENDENT

     

    1. THE NEXT SCHEDULED BOARD OF EDUCATION MEETING

    Lovonya DeJean Middle School – March 18, 2015

     

    1. ADJOURNMENT

    At 10:00 PM, any items remaining on the agenda that require immediate attention will be moved to this time. All other items will be tabled to another or the following Board meeting in order to make fair and

     

    1. CLOSED SESSION

    Agenda Item: A

    A.1 CALL TO ORDER

    A.2 DISCLOSURE OF ITEMS TO BE DISCUSSED IN CLOSED SESSION

    (Government Code 54957.7)

    A.3 RECESS TO CLOSED SESSION AS SCHEDULED

    See Exhibit A

    (Government Code Section 54954.5)

    The Open Session will resume at the end of the Closed Session in the Multi-Purpose Room at approximately 6:30 PM.

    EXHIBIT A

    (Government Code Section 54954.5)

    CLOSED SESSION AGENDA

    March 4, 2015

    1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR

     

    1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION [Government Code Section 54956.9(d)(1)]
    1. California Charter School Association v. WCCUSD
    2. Contra Costa County Superior Court Case No. C13-01676

     

    1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/SIGNIFICANT

     

    EXPOSURE TO LITIGATION [Government Code Section 54956.9(d)(2) or (d)(3)]

    Three cases

     

    1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION/INITIATION OF LITIGATION [Government Code Section 54956.9(d)(4)]

    One case

    1. LIABILITY CLAIMS (Government Code Section 54956.95)
    1. CONFERENCE WITH LABOR NEGOTIATORS
    2. Superintendent/Dr. Bruce Harter
    3. Employee Organizations   – UTR    – Local One    – School Supervisors Association   – WCCAA
    1. Unrepresented Employees – Confidential and Management
    1. PUBLIC EMPLOYEE APPOINTMENT

    Reassignment of Administrators

    1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
    1. STUDENT DISCIPLINE (Education Code Section 35146)

    Expulsions

    1. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT

    (Government Code Section 54957)

    Resolution No. 59-1415 Non-Reelection of Probationary Certificated Employees

    Release of Temporary Certificated Employees

     

    1. REPORT OF CLOSED SESSION ACTIONS

    CBOC Meeting Feb 25, 2015, same night as Special Board “Budget Workshop”meeting

    | | No comments yet
    Bond Oversight Meeting Feb 25, 2015 – 6:00-8:00pm
    at 1400 Marina Way, Richmond  
    Under C. Staff Reports – Associate Superintendent for Operations, Lisa LeBlanc, Item C.5  “The End Game”  

    Link to PDF of
    “Framing the Next Steps” presentation:
    http://www.wccusd.net/cms/lib03/CA01001466/Centricity/domain/40/fsc/2014-2015%20presentations/20150226/D.3%20Framing%20the%20Next%20Steps.pdf

    WCCUSD Special Meeting Feb 25, 2015 – Budget Workshop

    | | 2 comments

    January 21, 2015 WCCUSD School Board Meeting

    | | 4 comments

    I have pasted the Agenda below in the email to make it easier for you to mark up your notes. I am sending this Bcc. The next school board meeting is scheduled for February11, 2015.  I have highlighted items that seem of interest below in this email. These are some of the items:

    *CI C.11 Approval of Negotiated Change Orders    See Packet Pages 62-63Fiscal Impact: Total approval by this action: $1,079,469.40

    * F.4 Priorities, Overarching Goal, Board Committee and Liaison Assignments     See Packet Pages 284-285

    * G.1 Background Checks for Contractors and Employees    See Packet Page 297

    Recent article on project manager: http://www.contracostatimes.com/News/ci_27275241/Construction-manager-at-El-Cerrito-school-project-faces-child-molestation-charges

    * G.3 Reducing the Number of Members on the Citizens Bond Oversight Committee     See Packet Pages 299-308
    Closed session 7.  PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)                                  Review of Superintendent’s Goals

    Read More…